Payroll Specialist

Mansfield, Ohio


The Payroll Specialist is a full time postion, reports to the Vice President of Finance and is part of a dedicated fiscal team. The ideal candidate has previous payroll experience and a familiarity with bookkeeping.

Essential Job Functions:

  • Prepares and processes bi-monthly payroll.
  • Prepares reports, reconciliations, and journal entries related to bi-monthly payroll.
  • Processes new employees and salary changes in the payroll system.
  • Addresses issues and questions regarding payroll from employees and superiors on a timely basis.
  • Reviews payroll related invoices and distributes and approves expenses by entity.
  • Maintains employee payroll files.
  • Prepares census data for 403b and Retirement Plan annually.
  • Prepares correspondence, reports, and documents as needed.
  • Interacts professionally on a regular basis with staff and vendors.
  • Assumes additional responsibilities and performs special projects as needed or directed.
  • Prepares data transmissions for HSA and 403b plan deposits.
  • Opens and distributes mail twice/week.
  • Other duties as assigned.

Education, Training and/or Experience

  • Associates in degree in finance, business, or a related field
  • Minimum of three years’ experience in payroll processing.

Knowledge, Skills, Abilities and Personal Characteristics

  • Experience with Microsoft Office applications, specifically Outlook, Excel and Internet.
  • Trustworthy with attention to confidentiality.
  • Familiarity with legislation and regulations affecting payroll and related taxes.
  • Demonstrated aptitude for new technology.
  • Ability to maintain established recordkeeping system and office procedures.
  • High attention to detail, follow-up, self-motivated, proactive and solution focused.
  • Ability to express self effectively and concisely, both orally and in writing.
  • Ability to tactfully and effectively deal with staff and vendors in a personable and professional manner.
  • Ability to work independently with general direction.
  • Ability to maintain a high level of energy and a consistent positive attitude.
  • Willingness to schedule time off around payroll processing dates
  • Excellent math skills


  • Bachelors degree in finance, business, or a related field.
  • Previous administrative and bookkeeping experience
  • Experience using a payroll software system
  • 5 plus years’ experience in payroll processing

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